Oregon data on LEA MOE reductions and CEIS use now available

July 17th, 2011

IDEA Money Watch has obtained the information submitted by the Oregon Dept. of Education to the U.S. Dept. of Education regarding reduction to local spending (maintenance of effort or  MOE) and use of federal IDEA funds for Coordinated Early Intervening Services (CEIS) for each school district for the 2009 fiscal year. Get Oregon information here. (PDF,  28 pgs).

This information is important because it indicates if school districts reduced local spending in light of IDEA Recovery Act funds in FY 2009. IDEA does not require that local districts replace these funds when the Recovery funds run out, putting services for students with disabilities at risk.

Portland funding for special ed drops by $3.5 million…

May 4th, 2011

PORTLANDLIVE.COM
Published: Tuesday, May 03, 2011, 6:50 PM

The chief academic officer and interim special education director told the school board Tuesday that the district has far too many special ed students “warehoused” in self-contained classrooms where they get too little academic challenge and too little interaction with a full range of classmates.

The district needs to take steps, and has begun to do so, to serve more students in regular classrooms with extra support rather than wall them off from fellow students and regular academic teachers, said Chief Academic Officer Carla Randall and Interim Special Education Director Jennifer Jackson.

The pair were briefing the school board on how they propose to serve the district’s nearly 6,000 special education students well next year even as federal funding for Portland’s special education program drops by $3.5 million.

Jackson said she is trying to keep the effects as far from students as possible, by cutting central office positions, school-level coordinators, secretaries and extra mental health and prescription services that are not required.

More special ed teachers, however, will work in what the district calls “”learning centers next year, she said. Those are the special ed teachers based in regular schools who help students with disabilities who spend most of their day in regular classes but need extra help to succeed. Those positions were cut back too far this year, Jackson said.

A key to improving services to students with disabilities will be more early intervention and better coordination with reading specialists, English as a second language teachers and other educators who work to get students with special learning needs off to a good start, Jackson said.

Portland must work to get more students help in their neighborhood schools, rather than send children who pose educational challenges off to spend the entire day in self-contained special education classrooms at another school, Randall said. Those settings can be the best possible setting for certain students with severe disabilities but are too widely used in Portland schools, she said.

Speaking about self-contained classrooms, she said, “We have too many of them.”

For students who have behavior disabilities, Portland operates 28 self-contained classrooms housed within regular schools and 15 more at highly isolated special education-only schools. It operates other self-contained classes for students with severe medical needs, austism and profound intellectual disabilities.

Jackson agreed with Randall, saying “We have way too many of them.”

“Philosophically,” Randall said, “we need to be putting more money into prevention and less into the warehousing of kids in self-contained classrooms.”

link: http://www.oregonlive.com/portland/index.ssf/2011/05/portland_school_leaders_we_nee.html

Oregon request for waiver denied by US Dept. of Ed

April 13th, 2011

In a letter dated April 7, 2011, the U.S. Dept. of Education has denied Oregon’s  request for a waiver allowing it to reduce its state financial support for special education and related services for fiscal year (FY) 2010 – 2011 (July 1, 2010 through June 30, 2011) by $15,674,579.

USED found that “At this time, the State appears to have projected financial resources available to fully restore funding to special education and related services in order to meet its obligation to maintain State financial support – indeed, the documents submitted by the State demonstrate that the State estimates revenue that is $210,776,215 in excess of its appropriations for the remainder of FY 2010 – 2011″ and, therefore, denied the request.

All information pertaining to this request is available here.

Oregon requests waiver to reduce state aid for special ed

March 22nd, 2011

In a letter dated March 8, 2011, the state of Oregon has filed an official request for a waiver from the US Dept. of Education allowing the state to reduce its financial support of special education to local districts.

According to the request, Oregon’s level of financial support for special education and related services provided to children with disabilities in 2010-11 was $334,309,910, compared to $349,984,489 in 2009-10. This was a decrease of $15,674,579 (4.48%). Therefore, the waiver request is for the amount of the decrease, $15,674,579 for the 2010-11 school year.

More details are available here.

Oregon special education funding drops; state may face federal sanctions

November 14th, 2010

Published Saturday, November 13, 2010, 10:33 PM
Kimberly Melton, The Oregonian

Oregon wants to seek a waiver from the federal government to avoid cuts to special education in the 2011-12 school year.

Federal special education law requires states to fund special education at the same level or higher from year to year or face penalties. But Oregon’s 2010-11 special education funding is about down $19 million compared to 2009-10.

Oregon Department of Education officials say recent statewide budget cuts are to blame and hope that a clause in the federal law – which makes an exception for “uncontrollable circumstances” and “unforeseen decline in the financial resources of a state” – will prevent sanctions.

If the waiver request is denied, the federal government will reduce its contribution to the state by $19 million for the 2011-12 school year – a 15 percent reduction in federal money that would directly impact local schools statewide.

“A sanction at the state level would put an additional hardship on our school districts that are already struggling,” said Nancy Latini, Oregon Department of Education’s assistant superintendent for the office of student learning and partnership. “This has been an exceptional period of time for the state and the country. I think our leaders and stakeholders understand that. No one has been held harmless. We do have an out, an option to go after a waiver. That’s what we’d like to do.”

Oregon isn’t the only state considering this option. So far, at least five states – Iowa, Kansas, South Carolina, Alabama and West Virginia – have requested waivers.

>> Full story

SEPTEMBER 2010 :: Oregon IDEA Recovery Act spending tops $70 million

October 8th, 2010

According to spending reports released by the U.S. Dept. of Education, Oregon has obligated 55% of its IDEA Part B Recovery funds, or $70,501,576 as of September 30, 2010. The national average is 50%. Spending details by local school district are available at EdMoney.org.

Latest state-by-state spending reports are always available here. All IDEA Recovery Act funds must be obligated by September 30, 2011.

Parents of Special-Education Students Air Frustrations

September 2nd, 2010

From the Willimette Week Online Blog:

In response to significant reductions in Portland Public Schools’ special-education department, concerned parents met with school-district administrators downtown last night for a two-hour, kvetching-and-answer session.

The special-education department’s budget was originally slated to include $74.8 million in general fund dollars for the 2010-11 school year. But as the economic storm picked up, PPS amended the budget, bringing it down to $71.5 million. And because of a drop in federal funding for special education (including a drop in stimulus money), the overall budget for special education will fall from an expected $86.1 million to $82.8 million, a drop that required a whole host of cuts to the support staff for special education.

Full article at: http://blogs.wweek.com/news/2010/09/01/parents-of-special-education-students-air-frustrations/

IDEA Money Watch comments:  This appears to be the dreaded “MOE reduction provision” in IDEA playing itself out! We have predicted this situation in our blog, Budget Dust and Double Trouble.

Local schools receive ARRA money to help students with autism

July 16th, 2010

By: Lindsay Keefer

Woodburn Independent

Published: 7/14/2010

AURORA — As part of the American Recovery and Reinvestment Act (ARRA), many local school districts are $15,000 richer when it comes to helping students with autism.

Through a grant from the state, the Willamette Education Service District (ESD) had planned to fund trainings and workshops for autism educators. But nearly a month before the grant money had to be used up, they had so much left over, they awarded $15,000 to local school districts, which had to spend the money toward autism by July 1.

Sharon Lohse, the director of special programs in the North Marion School District said they also received a $1,500 supply grant strictly for autistic students.

“One is a training grant and provided money so that after they learn a bunch of great information on working with kids with autism they can buy supplies,” she said.

Lohse said a few of the things they have purchased include board games.

“They don’t understand about playing games and taking turns and sportsmanship and getting along with peers, which is essential in cooperative teams in school and beyond,” Lohse said.

Board games are included in the confines of the grant, she said.

“The stipulation is that we buy materials that are research-based, not just, ‘Oh, gee, that looks fun,’” she said.

“So they gave guidelines, here are things that you can buy. We aren’t going to buy things that aren’t going to be helpful.”

They also received learning software.

“We have software to make picture schedules for students who need that support and communication systems, all part of the autism spectrum,” she said.

This will improve the autism teaching and learning in the district for the 50 students with autism, Lohse said.

“The software program, we had one that we were sharing between three buildings, so teachers were having to run it back and forth,” she said, adding the program is not geared toward high school age. “Now it makes pictures for the kids and … we have three. It makes things easier for teachers and better for kids.”

Another purchase that will be helpful for the special education teachers is a classroom camera.

“When you need to record something, the teacher can have a remote control in their pocket and just press record, which is very helpful to evaluate how effective your teaching is,” Lohse said. “When you’re trying to figure out, this student is having a problem, what happened right before and maybe we can change something so we can avoid that in the future.”

They are only purchasing one camera and will move it from room to room, based on the need.

“Or we can set it up in the room where students are having a social skills group and they can … watch themselves and try to learn more appropriate ways to behave,” Lohse said.

In the Woodburn School District, Jennifer Spencer-Iiams, the director of student services, said they will hire an assistant for more one-on-one time with its roughly 60 students with autism, a population that continues to increase each year.

“We actually bought a fair number of curriculum and resources,” said Spencer-Iiams.

“We did a lot of books, a curriculum called ‘Super Skills’ that teaches social skills, some other books that really use a lot of picture techniques with students and resources for teachers. Then we used some of the money to have a couple folks attend a workshop on autism.”

They also purchased 10 iPads.

“We’re going to use them in life skills for those that are severely impacted with autism,” Spencer-Iiams said. “There are some very simple learning games in there for kids who can’t access a regular keyboard well and they can use a touch software piece.”

Spencer-Iiams said they were careful in choosing what equipment to purchase.

“There’s so much technology out there and it’s changed so quickly,” she said. “We don’t want to just throw technology at kids. Just because it’s a cool gadget doesn’t mean it’s a good thing to buy.”

But this grant has allowed Woodburn to increase its assistive technology, which can be anything from flash cards to voice recognition software.

“We’re trying to improve our process so teams have better guidance and (consider) when would a student need it and what kinds of technology can we have readily available for students to use.”

Now that the purchasing is done, the most challenging part of the process begins.

“We have a lot of training to do,” Spencer-Iiams said. “When you buy stuff that’s part of the work, then you’ve got to train folks and show them how to use it so they can teach effectively for students.”

The purchased equipment will undoubtedly improve education for students with autism, Lohse said.

“We’re just really excited to get the grants,” she said.

“It’s wonderful to have the extra money to spend, especially times like now when money is tight.”

Budget cuts put Oregon in jeopardy of losing half-billion dollars in federal education funding

June 25th, 2010
Published: Thursday, June 24, 2010, 8:09 PM     Updated: Thursday, June 24, 2010, 9:50 PM

Bill Graves, The Oregonian

Gov. Ted Kulongoski’s order for state budget cuts this week puts Oregon in jeopardy of losing a half billion dollars in federal stimulus money for education.

State leaders say they will make sure that doesn’t happen. But that means they either must get a waiver from federal rules or raise at least $14 million for the state’s community colleges and universities and about $3 million for public school special education.

Under the U.S. Department of Education’s State Fiscal Stabilization Fund, Oregon received $570 million for three years ending in June 2011.

To keep that money, the state must maintain its financial support for public schools and higher education at or above 2006 levels – what government calls a sufficient “maintenance of effort.”

The governor on Tuesday ordered 9 percent across-the-board budget cuts to adjust to a $577 million hole in the budget resulting from the recession and declining state revenue. His order shaves state support for higher education in next year’s budget below 2006 levels by about $32 million.

State funding for special education also dropped about $3 million below federal requirements, said Rep. Peter Buckley, D-Ashland.

State higher education funding this year topped the 2006 federal minimum by about $18 million so the state may be able to shift that much money into next year’s allocation for colleges and universities. That would leave the state $14 million shy of what it needs to meet federal requirements for higher education.

The state could ask the federal government for a waiver, allowing it to drop below the 2006 minimum. Federal officials, however, have been reluctant to approve such waivers, granting only two of 16 requests from other states, said Bill McGee, policy and budget analyst for the state Budget and Management Division.

But given the current climate in which 47 states are struggling with revenue shortfalls, the federal government may be more open to waivers, state officials said.

The other option is for the state to come up with $14 million to lift its higher education support to the federally mandated level.

“The worst case is we’d have to ask the Legislature for supplemental money,” McGee said.

If the state were to do nothing, it could lose all $570 million it gets from the federal government for its public schools and community colleges and universities, McGee said.

“We’re not going to let that happen,” said Buckley, who co-chaired the Legislature’s Joint Ways and Means Committee in its February session this year.

The state has until July of next year to address the problem. If Oregon dodges further revenue declines and gets the federal money it expects for other programs, such as Medicaid, then it would have enough in its reserves, now at $119 million, to boost special education and higher education to 2006 levels, Buckley said.

But if there are further reductions in expected revenue, the Legislature may have to meet in special session this summer or fall to fix a variety of money problems affecting everything from prisons to in-home care for older residents, he said.

State higher education officials say they are not ready to weigh in on how best to bring their state funding up to federal standards.

“There is a lot of conversation about what does this mean and what do we do about it,” said Andrea Henderson, executive director of the Oregon Community College Association.

The Oregon University System is at this point trusting state officials to resolve the problem, said Jay Kenton, vice chancellor for finance and administration.

“It will probably take an act of the Legislature to fix it,” he said.

–  Bill Graves

IDEA Excerpts From: Investing Wisely and Quickly Use of ARRA Funds in America’s Great City Schools

May 26th, 2010

Portland

Portland Public Schools will use ARRA’s Title I funding to improve a number of areas, but will focus a significant portion of this funding to support the district’s extended-day program, preschool activities, and low-performing schools.

The extended-day program will receive funding for staff, materials, and transportation for summer transition academies for grades K-1, 6, and 9. The district will also draw on ARRA funding to support the district’s extended-day and summer credit-retrieval programs, program development, and expanded partnerships with community school and summer school providers. In addition, the district will use Title I dollars to enhance the district’s preschools by funding staff for preschool program delivery and by expanding Head Start.

Stimulus dollars will also enable low-performing schools to receive assessment training and materials and intensive writing interventions, and will cover the cost of coaching FTE positions and other contracted services. These funds will also support the work of five teachers who develop programs and deliver services to neglected or delinquent students. Specifically, these teachers act as transition coordinators who seek to re-engage youth who have dropped out of school.

The district will also use Title I dollars to develop a systemic transition process between regional pre-K and kindergarten providers, as well as to pay for contracted services and technology training. The district plans to use stimulus dollars to support homeless services by funding staff positions and materials, as well as to support strategies to promote family engagement initiatives, especially those targeted at culturally specific communities.

Additionally, a generous amount of stimulus funding will assist college-readiness and school-climate programs through Advancement Via Individual Determination (AVID), Senior Inquiry (dual credit) classes in Title I high schools, and in Safe and Civil Schools that support K-8 redesign.

Portland Public Schools will also invest stimulus dollars in the district’s professional development program with the addition of four full-time positions for instructional coaches. Funding will also be allocated to a new teacher mentoring program, as well as for contracted services for equity and diversity training.

Portland Public Schools’ IDEA funding will provide General Fund reductions to meet Maintenance of Effort requirements. In 2010, the General Fund will be reduced through furlough days for staff. The district plans to use stimulus funding to reduce the 2009 General Fund by making a $1.4 million adjustment. These funds will be returned in 2011. IDEA dollars will also be used to bolster the General Fund in order to sustain current programs and services. In addition, this funding will save 49 staff positions. IDEA funding will also allow designated staff members to work with high-needs special education students as part of a “float pool.” This effort represents a way to respond to requests for staff to serve high-needs students from schools and Individualized Education Program (IEP) teams that exceed General Fund staffing levels. The district plans to hire paraprofessionals (5.25 FTE) and school psychologists (1.9 FTE) who will not be assigned to specific schools, but will float as necessary.

IDEA funding will also be allocated to the integrated service delivery (ISD) model in the district’s high school clusters. These clusters lack adequate support, and without grant funding, all of the positions would not be covered. The district plans to add 2.5 FTE English as a second language (ESL) positions and five FTE special education positions. This funding will also be used to hire new staff to meet the needs of the changing and increasing population of students, as well as to satisfy IEP requirements and special education compliance. Because of the increase in the special education population, both staff and programs require additional resources. This initiative will result in the addition of three teachers for the Education Options Reorganization, one teacher and five paraprofessionals for middle school life-skills classrooms, one teacher and one paraprofessional for middle school classrooms, two speech/language pathologists, and one teacher and an additional 2.6 FTE staff members for Community Transition Center (CTC) classrooms.

New staffing to meet the district’s graduation requirements will also be a priority use for the IDEA funding. Portland Public Schools’ Pioneer School needs an on-site school counselor. The district plans to hire a part-time teacher on special assignment (TOSA) to work with the redirection team and the ISD team. Funding will also help to address facilities challenges as they relate to the growth in the special education population and/or the need to vacate current facilities. The district hopes to purchase a portable building for the CTC to accommodate 70+ students in 2009-10. Stimulus funding will cover the purchase and installation of the building.

Additionally, using IDEA funding, the district will implement an intensive language arts reading program for special education students in grades 9 though 12. Many special education students are not meeting Adequate Yearly Progress (AYP) standards in language arts, and/or as a result, are not graduating. The district proposes that funding be used to purchase a language curriculum and to pay for 22 hours of professional development for teachers, as well as to provide coaching and mentoring for struggling teachers.

Lastly, Portland Public Schools will convert the online student data management system using SPED Advance. The district has been managing information in silos that are not connected to the internal or statewide systems’ Student Information System (eSIS). With stimulus dollars, it now plans to centralize its systems using SPED Advance, which is a module of eSIS. Stimulus funding will cover the conversion expense to move to the new system, including paying for training, materials, and the salary of a data project manager.

For the full report Click Here.